Chicago Wedding Coordinator
You’ve done the planning. You’ve chosen the venue, booked the vendors, and made a thousand decisions to get here. A wedding coordinator’s job is to make sure all of it actually works on the day — and in the weeks right before it.
Wedicity offers month-of wedding coordination — and the day-of management that comes with it — for couples in Chicago and beyond. We step in when your planning is mostly done and take it the rest of the way.
The Wedicity Experience
What a wedding coordinator does (and what they don’t)
A wedding coordinator is not a wedding planner. A planner starts with you from the beginning — venue search, budget, the whole build. A coordinator comes in closer to the date, takes everything you’ve already put in place, and runs it.
That distinction matters, because a lot of couples reach out when they realize they’ve planned a wedding but have no one to actually manage it. That’s exactly what we’re here for.
According to The Knot, 37% of couples who hire a professional specifically seek day-of or month-of coordination — not full planning. If you’ve done your own planning and just need someone to execute it flawlessly, a coordinator is what you’re looking for.
What’s included in Wedicity’s coordination:
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Vendor timeline. We build a detailed, minute-by-minute timeline for your wedding day and send it to every vendor before the event. No one shows up without knowing exactly where to be and when.
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Venue walkthrough. We visit your venue in the weeks before the wedding to confirm logistics, floor plans, and any setup details that need to be locked down.
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Vendor communication. We take over all vendor contact in the final weeks — confirmations, arrival times, final counts, special instructions.
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Rehearsal coordination. We run or attend your rehearsal so your wedding party knows the plan before the day arrives.
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Day-of management. On your wedding day, we’re there from setup to send-off. We handle every vendor question, timeline adjustment, and behind-the-scenes problem so you don’t have to.
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Point of contact for your wedding party and family. So they’re not calling you with logistics questions while you’re getting ready.
Our Coordination Services
Our month-of coordination service starts about three months before your wedding date. We review every contract, confirm every vendor, build your complete timeline, and handle everything that needs to happen before the day — and on it. By the time your wedding week arrives, we know your day as well as you do.
Good fit for: Couples who planned their own wedding and want a professional to own the execution.
Includes:
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Review of contracts and logistics
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Vendor confirmations and timeline creation
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Final venue walkthrough and details review
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Day-of coordination and vendor management
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Ceremony and reception flow management
Pricing is shared during the inquiry process — every wedding is different, and we build our work around yours. Start the conversation at wed-icity.com/contact.
Full Service
Month-of coordination
Couples searching for a “day-of wedding coordinator in Chicago” are often looking for what we call wedding management — someone to step in ahead of the wedding, get across every detail, and run the day without you having to manage a thing.
At Wedicity, we don’t offer day-of coordination as a standalone hour-of-event service. Our Wedding Management / 90-Days of Details package gives you the thoroughness of a true day-of manager — plus the three months of preparation that makes the day actually work. Vendor confirmations, timeline creation, venue walkthrough, ceremony and reception flow management — all of it is handled before you arrive at the venue.
Good fit for: Couples who want a professional to own their wedding day logistics, whether the wedding is intimate or large.
Planning
Day-of wedding coordinator in Chicago
Wedding Management
Why couples in Chicago choose Wedicity
Wedicity is led by Tionna Van Gundy, a Certified Special Events Professional (CSEP) — one of the most rigorous credentials in the events industry. We’ve planned and coordinated weddings at some of Chicago’s most distinctive venues — from the lakefront grandeur of the Adler Planetarium to the industrial-chic lofts of the Bridgeport Art Center and the timeless elegance of Galleria Marchetti.
We’re also fluent in the Chicago vendor community — which caterers run on time, which photographers need extra buffer for portraits, which florists appreciate a heads-up call two days out. That knowledge doesn’t come from a checklist. It comes from coordinating weddings in this city, and it’s what keeps your day moving when something small goes sideways (and something always does).
Founder + CEO
Tionna M. Van Gundy, CSEP
"Kristina Flens was our day of coordinator — and we were in constant communication with her starting at the 90 day mark. She was able to provide us with resources for our officiant, readings for our ceremony and much more! Kristina is also incredibly organized, kind, professional & detailed with everything she does! She really brought our wedding vision to life. She was also so quick to respond and handle any bumps along the way."
— Kristin, Weddingwire
“Most couples who come to us for coordination have done incredible work on their own. They’ve found a beautiful venue, chosen vendors they love, and built a vision for the day. What they need is someone who can take all of that and make sure it actually happens — exactly the way they planned it. That’s the part we live for.”
— Tionna Van Gundy, CSEP
"We hired Wedicity for the 90-day and day of coordinator services and I couldn't imagine not having their support throughout the process. Kristina was super organized, professional and on-top of everything which I loved. But she was also super nice, flexible and fun to work with which was a bonus. I also really appreciated that she was open to feedback with the timeline and even day of was super flexible with making some minor adjustments to ensure we got all of the photos we wanted which meant a lot to me. Overall, I can't say enough positive things about our experience and highly recommend booking Wedicity and Kristina!!"
— Morgan, WeddingWire
"Easily the best decision we made about our wedding! Kristina and the Wedicity team were absolutely fantastic! They were kind, easy to work with and detail oriented — plus, their communication was top notch. Taking over communications with our vendors three months before our day was a lifesaver — it allowed me and my husband-to-be to focus on us, enjoy time with family traveling in, and simply get excited. On the day of, every individual onsite with Wedicity was a star. I've been in plenty of weddings where the bridal party fears the planner, and I am thrilled to share that we got nothing but rave reviews from our closest friends and family."
— Denise, WeddingWire
Frequently asked questions
What’s the difference between a wedding planner and a wedding coordinator?
A planner builds your wedding with you from the start. A coordinator takes the wedding you’ve already built and runs it. If you’ve done your own planning and just need someone to execute it, a coordinator is what you’re looking for.
How far in advance should I book a wedding coordinator in Chicago?
As soon as you have a date — summer and fall weekends fill quickly. That said, we’re known for a fast turnaround when couples come to us closer to their date. Reach out and we’ll tell you exactly what’s available on our calendar.
Do you work with all Chicago-area venues?
We work across Chicago and well beyond it. Our team coordinates Chicago weddings and destination weddings — Europe, Mexico, and beyond. If you’re booked somewhere we haven’t worked before, we do a walkthrough in advance.
Can you coordinate a wedding at a non-traditional venue?
Yes. Loft spaces, rooftops, tented events, private estates, and restaurant buyouts are all within scope.
What does a wedding coordinator cost in Chicago?
Coordination pricing varies based on the scope of work and your wedding date. Wedicity works with each couple individually — pricing is shared during the inquiry process. Start the conversation.
What happens if something goes wrong on the wedding day?
That’s the job. A vendor is late, a centerpiece is wrong, the timeline is running behind — we handle it before it reaches you. You find out after, if at all.
Ready?! Let's Plan Together
Next Steps
Inquire
Complete our inquiry form, and we'll get back to you promptly to schedule a 30-minute consultation discovery call — where we can connect and learn about your wedding dreams.
Consultation Discovery Call
During your discovery session, we’ll get to know you and your fiancé, discuss what’s most important to you, the level of planning and design you’re seeking, and start envisioning your dream wedding weekend. You'll also learn about our approach, and if we’re a good fit, we’ll schedule a proposal review to move forward.
Proposal Review
In the Proposal Review, we’ll outline what you can expect working with us, go over our full planning and design process, and answer all your questions. You’ll leave this meeting feeling excited, confident, and ready to move forward with a trusted partner by your side!
On-Boarding & Kick-Off Call
The Wedicity Planning Experience officially begins! We’ll get you onboarded into our planning platform and schedule an initial Kick-Off Call. Prior to the call, you'll complete our Wedding Party Questionnaire and Wedding Foundation Guide — helping us get to know you, your priorities, and vision for your day.
Diversity, Equity, and Inclusion
At Wedicity, diversity, inclusion, and love in all forms are at the heart of what we do.
We are proud to be a LGBTQ+ Friendly, Denomination-Wide, and Racially/Culturally Inclusive wedding planning team — leading with a service-first mentality and a passion for creating joyful, meaningful celebrations.
Hate has no place here. Love is Love!
Our Locations
At Wedicity, as a destination Wedding planning service, we offer our services across the country and in various worldwide destinations from coast to coast, including New York, Southern California, Aspen, Italy, Amalfi Coast, and Paris. Our team of expert wedding planners and event designers are ready to create unforgettable experiences for you and your guests.
Chicago & US Based Weddings
To learn more about our planning and design services and how we can help you plan your dream wedding, please contact us using the form above. Our team is based out of Chicago and services weddings from City to Coast!
Looking to get away for an intimate wedding celebration or bring the entire family to a destination wedding abroad? Pack your bags and we'll take care of the rest! Serving the US and beyond.
Inquire above for investment details.